Cinosam Board Meeting Agenda – June 7th, 2025

AGENDA FOR SATURDAY June 7th, 2025 9:00 AM at the Park

  1. Call to Order and roll call of board members  – confirm quorum (7 of 12)
President: Tim VescioVice President: Mark McDonald
Secretary Heather ThompsonTreasurer: Julie Carroll
John Klauck  Mary Jo Ohlin
Marc Kmecik   Blair McKibbon
Ed KoehlerSylvie Letts
Kelsey PetersonMary Dykes
 

REMINDER: THIS IS A MEETING OF THE BOARD. ONLY BOARD MEMBERS VOTE. OTHER ATTENDEES MUST SUBMIT AGENDA ITEMS TO THE BOARD IN ADVANCE OF THE MEETING.

2. Board Meeting  – Action item

May 3rd, 2025  Board minutes  – review and approval

    • Treasurer  – Financials and Auditing
      • Action Items
      • 5-31-2025 Financials – Vote to accept
        • 2025 Audit of Financials – Update from Amy Collins and Blair McKibbon
    • New Business
    • Jim Thomson recognition – all
    •  CINOSAM CLUB APPROVED BOAT AND DOCK REGULATIONS – August 3, 2019   – proposed revisions (enc.) – Boat Captains
    • Election Planning   – ongoing
      • Upcoming Board Member seat vacancies   –
        • 4 Board Positions
          • Three Board positions  – three year term
          • One Board position – two year term [to replace Jim Thomson]   
        • Four Officer Positions
    • Public solicitation of candidates posted by the first Sunday of June  (June 1st,  2025) – posted on Cinosam Gull Lake Park bulletin board, Facebook and Cinosam website
    • Notification to Board no later than the first weekend in July,  prior to the annual meeting
      • Mike Peterson has submitted his intent to run for an open Board position
    • Verna Thompson volunteered to have an Election table at the 4th of July Celebration
    • Old Business
    • Conciliation Court Summons update
    • Boat Captain Slip and Boat Slip Wait List updates
    • Docks
      • Dock Committee – May 8th Communication

    Dock committee consisting of Mike Peterson, Tom Schreier, John Markson, Amy Collins, Perry Dykes and Tom Johnson volunteered to evaluate and propose a recommended solution to the board. 

    Trevor has installed the docks except for one spur. The dock committee volunteers will now evaluate the condition of the spurs on the north dock (and any others that may need immediate attention in 2025). They will research solutions and vendors going forward related to material cost, labor, and estimated life and develop a recommended solution and cost. The following dock types were discussed at the meeting and costs would need to be updated:

    a.    Aluminum frame, composite top

    b.    Aluminum frame, cedar top

    c.     All cedar

    • 2024 Proposal(s) with 2025 Pricing Update  – Heidi Streit
      • Cinosam Boat Dock Repair/Replacement Costs – Perry and Mary Dykes (enc.)
      • Who will bear the cost
    • Parks
      • Cinosam Gull Park Pothole repair bid – Sylvie Letts
      • Round Lake Park beach/skid steer work – many thanks to Mark McDonald!
    • Beach and ice damage; more work needed now that the docks are in
    • Fence needs repair – 2 new posts
      • Flags – mouse damage – Heather Thompson
    • Annual Meeting Planning
    • Cinosam Boat Dock Repair/Replacement options
      • “A recommended 2025 solution and cost will be presented to the board for approval. This committee, or others, and the board will then begin to develop a longer-term solution evaluating the condition and immediacy of repairs that will need to be done in 2026, and beyond, in time to be voted on by members at the annual meeting”
    • Annual Elections –
      • Ballot to include how ties will be resolved “by majority vote of those in attendance at Annual Meeting”
      • Verification that completed ballots are received from paid Club members, only
    • Other?
    • Committee report and Proposal for New Committees
    • Boat Committee  – how does this differ from the Dock Committee ?
    • New
    • Communication Committee (now that we have text and email platforms)  – Julie Carroll
    • Bylaws Review/Revision Committee – Julie Carroll
    • Standing Committees called out in Bylaws – Heather Thompson
    • SAC: boats, docks, Gull shore maintenance to hill base
    • CLARC (Cinosam Lakes Area Restoration Committee):     grounds/waters planning and initial implementation
    • Election: recruiting and administration
    • Maintenance: (multiple committees by location)
    • Events Planning and Management.: July 4, cleanups, etc.
    • Newcomers Welcoming
    • Financial Overview –odd numbered years    (long range planning; dues, taxation, and other monetary issues)
    • Next Meeting June 28th, 2025
    • 2025 Meeting Dates
      • Annual Meeting, August 2nd
      • September 6th
    • 2025 Celebration Dates
    • July 4 (Friday)
    • Oktoberfest TBD
    • Adjournment