Cinosam Club Approved Minutes May 1, 2021
Meeting called to order at 9:04AM by President Tim Vescio
Attended by Board Members: Tom Froyum, Heather Thompson, Ed Koehler, Kathy
Becker, Tricia Kane, Mary Jo Ohlin, Liz Becher, John Klauck.
Board Members not in Attendance: Mark McDonald Marc Kmecik, Kelly Spratt.
A quorum was present.
Minutes:
Minutes from the September 5, 2020 Board Meeting were read by Heather Thompson.
Motion to approve with revision, changing Troy’s name to Trevor, was made by Kathy
Becker and seconded by Tricia Kane. Motion carried.
Minutes from the March 2021 Electronic Board Meeting for Approval of Additional
Docks were read by Heather Thompson. Motion to approve as presented was made by
Tricia Kane and seconded by Tom Froyum. Motion carried.
Treasurer’s Reports:
Liz Becher reviewed the 2020 Operating Budget – Actual to Budget Final report.
Cinosam Club
2020 Operating Budget
Fiscal Year January 1, 2020 – December 31, 2020
Actual to Budget FINAL 2020
Revenue YTD Actual Budget
General Membership (125) $12,200 $12,500
Boat Slips $16,950 $16,000
Canoe/Kayak $450 $400
Other (Boat app) $400 $100
TOTAL REVENUE $30,000 $29,000
Expenses by Major Category; YTD Actual Budget
• Real Estate Taxes; $13,960 $14,150
• MN Power; $440.04 $400
• Dock Material/Dock Preservation $7,006.11 $2,500
• Lot(s) Preservation; $4,173.47 $4,000
• Park Maintenance/Upgrades; $14,366.30 $6,000
• Postage/Post Office Fee; $501.80 $500
• Seasonal Dock/Lift; $5,189 $4500
• Association Dues; $100 $100
• Liability Insurance; $1,430.62 $2,150
• Bank Fees; $40.87 $150
TOTAL EXPENSES $47,208.21 $34,430
Assets
Checking Balance as of 9.4.2020 $ 41,596.75
Donations $ 100
BUDGET ASSUMPTIONS Actual YTD Budget
General Membership 122 125 @ $100
Paid Boat Slip Members 32 32 @ $500
Paid Canoe Slip 9 8 @ $50
Boat Slip App 4 1 @ $100
YTD Financial Notes:
- New Adirondack Chairs on Lot 1
- Changed insurance provider – saving almost $1,000
It was noted that the Board approved beach improvements and new swing set brought
the total expenses to $47,208.21, exceeding the budget of $34,430.
Motion to approve budget as submitted made by John Klauck and seconded by Tricia
Kane. Motion carried.
Liz Becher reviewed the 2021 Operating Budget – Actual to Budget YTD report.
Cinosam Club
2021 Operating Budget
Fiscal Year January 1, 2021 – December 31, 2021
Actual to Budget May 2021
Revenue YTD Actual Budget
General Membership (125) $11,300 $12,500
Boat Slips (32) $17,100 $16,000
Canoe/Kayak $350 $400
TOTAL REVENUE $28,750 $29,000
Expenses by Major Category; YTD Actual Budget
• • Real Estate Taxes; $13,054 $13,054
• • MN Power; $197.24 $450
• • Dock Material/Dock Preservation $0 $4,000
• • Lot(s) Preservation; $0 $2,000
• • Park Maintenance/Upgrades; $647.25 $4,000
• • Postage/Post Office Fee; $140.24 $600
• • Seasonal Dock/Lift; $0 $4500
• • Association Dues; $50 $100
• • Liability Insurance; $0 $1,500
• • Celebrations/Events $144.87 $500
• • Bank Fees; $0 $150
TOTAL EXPENSES $14,233.60 $30,854
Assets
Checking Balance as of 5.1.2021 $ 43,213.15
Donations $
BUDGET ASSUMPTIONS Actual YTD Budget
General Membership 113 125 @ $100
Paid Boat Slip Members 32 32 @ $500
Paid Canoe Slip 7 8 @ $50
Motion to approve budget as submitted made by Tom Froyum and seconded by Mary Jo
Ohlin. Motion carried.
Liz presented other topics for consideration.
Zoom membership: The Board agreed to cancel
Purchase of QuickBooks software licensure to support the Treasurer’s work –
approximately $30./mo. Motion to approve made by Tom Froyum and seconded
by Tricia Kane. Motion carried.
Blakeman’s monthly fee is $101.XX; this includes weekly cleaning
Liz noted that the location of the PO Box has move to the Baxter Speedway station that
is west on 210 and is no longer convenient. Off season, the mailbox does not need to be
checked as often but during voting/Annual Meeting and Annual Dues renewal periods it
needs to be monitored every few days.
Proposals presented were to
o Reimburse for mileage
o Have someone assist with checking the mailbox – noted that currently
there is only one key
o Consider whether changing to a PO Box in Brainerd or Nisswa would be
more convenient – noted that would require changing the address on all
Cinosam documents
o Employing the “Auto Forward Mail” process with USPS – noted that not
everyone has had a positive experience with this
After some discussion, Liz will check into getting a second key. Kathy volunteered to
assist with checking the box. The “Auto Forward Mail” process may also be used.
A member requested a refund of their Boat Slip Waiting List deposit, as they had sold
their home. Liz will do so once the sale closes.
Committee Reports
Boat Committee
Tim shared an update on the plan to add slips, docks and benches to Round Lake. It was
noted that due to the unique problems with depth, we cannot add slips.
Still planning to add docks and benches, perhaps to the north.
While Trevor had recommended aluminum frames with wood slats, other materials may
be used.
Ginny Wendt presented the most recent Boat Slip Waiting List, including
8 new names
2 slips opened on Gull; two people moved from Round Lake
That opened 2 slips on Round Lake
A Club member submitted a request to the Boat Committee for a different slip; stating
that the current slip is not compatible with their boat.
Members of the Boat Committee shared that while two users did trade slips in the past,
this is in conflict with the current Boat and Dock Regulations.
There was disagreement regarding the slip/boat compatibility.
The history and current membership of the Boat Committee was shared.
Resurrected in 2018 to update the Boat and Dock Regulations and manage the
Boat Slip Waiting List in view of the Club approved Regulations.
o Committee members included:
3 Board members: Tim Vescio (Captain), Tom Froyum and Ed Koehler
5 non-Board members: Ginny Wendt, Kim Raboin, Heather
Thompson, Edie Reuter, and Michael Maddox
o Current Committee members include:
4 Board members: Tim Vescio (Captain), Tom Froyum, Heather
Thompson and Ed Koehler
2 non-Board members: Ginny Wendt and Kim Raboin
Additional volunteers are welcome; Blair McKibbon volunteered
The management of the movement of eligible members on the Boat Slip Waiting List is
as follows
Gull Lake slips are considered the prime slips
If a Gull Lake slip opens, that slip is offered to the next individual on the List
If a Round Lake slip opens, it is offered to the next individual on the List
o If they choose a Round Lake slip, they maintain their current position on
the List
o If they refuse a Round Lake slip, they maintain their position on the List,
even if they have previously refused a Round Lake slip
There was a request for the Boat Committee information to be posted on the Cinosam
Club website.
There was a request to not have the Boat Committee be made up of a majority of Board
members.
Parks/ Maintenance
o Further beach restoration project/bids from 2020 are not in play at this
point
Old Business
Further research in the Park Pavilion is not considered a priority at this time, due
to many factors, including the high lumbar costs
New Business/Announcements
Upcoming Board Member seat vacancies
o Kathy, Tim, and John’s terms expire this year
o Four Officer Positions
o Club members running for Board and/or Officer Positions should submit
their intention to the Board
Kathy Becker, John Klauck and Blair McKibbon submitted for a
Board position
Cinosam Club website is up and running
Confirmation of Annual Nonprofit filing with State/Crow Wing County
o Mark filed the nonprofit status online and it was accepted. Our nonprofit
acct number is 1441-np for the state’s website.
Noting that 2021 is the 100 Year Anniversary of Cinosam sparked a discussion for
a need for Celebration Committee
o Mary Jo Ohlin and Verna Thompson are interested
o Tricia Kane will help with the 100 Year celebration
o Further discussion at the June meeting
Fun Run on the 4 th of July 2021 – proposed in 2020 by Misty
o Proposing perhaps a 5 or 10K run, entry fees to go to Cinosam Club; open
to family and friends of Cinosam
o Need someone to manage
John Klauck will make new signs for Gull Lake and Round Lake
Next Meeting
Next meeting Saturday, June 5, 2021
Adjournment
Motion to adjourn the meeting. The meeting was adjourned at 10:10AM.
Respectfully Submitted by Heather Thompson
