Cinosam Club Minutes October 26th, 2024
- Meeting called to order at 9:39AM by President, Tim Vescio
Attended by Board Members: John Klauck, Julie Carroll, Heather Thompson, Mary Dykes, Ed
Koehler, Kelsey Peterson, Sylvie Letts, Mark McDonald, Blair McKibbon, Marc Kmecik, Jim
Thomson, Mary Jo Ohlin
Board Members not in Attendance: N/A
A quorum was confirmed - Board Meeting Minutes
Minutes from the October 5th, 2024 Board Meeting were reviewed by the Board. Motion to
approve was made by Ed Koehler and seconded by Jim Thomson. Motion carried. - 2025 Final Budget
Annual Club Dues and Boat Slip Dues Increase
It was noted that at the October 5th Board meeting, a final proposal was passed by the Board to increase the Club and Boat Slip dues. Various Club members attended this meeting and voiced their disagreement with the Board’s jurisdiction to pass these changes in view of the Bylaws Article V, Section 4. Ed Koehler, Tim Vescio and various Board members shared that the need to increase the Dues was discussed in depth with the Club membership at the Annual Meeting, including presentation of different budget scenarios. The discussion included that since the final numbers were not available due to the transition in the Treasurer’s position and that for this period, the authority for final budget including Dues and Dock Fees needed to be granted to the Board, a motion was made in support of this, the motion was seconded and carried. While this was not explicitly captured in the Bylaws, it was deemed to be an emergency scenario captured under Section 2. The current Board in attendance were surveyed to determine their confidence that the Board action was appropriate; 11 of 13 submitted that they were confident in the Board action. Two were unsure; one was not present at the Annual meeting, but knew that was the intent going in, and one was not yet a Board member.
Boat Slip Lessee – Dock Repair/Replacement Fees
At the October 5th meeting, a Board motion was passed to add a separate fee of $1365/yr to the Boat Slip lessees, to fund the repair and replacement of the aging docks with new aluminum framing and maintenance free materials. This was based on the 4 separate Exhibit Estimates of costs for dock repair – spread over a 5-year period, that Kelly and Heidi presented.
Discussion ensued regarding whether Cinosam needed the most expensive option; balancing that with the fact that this would be a one-time investment for the Club.
Some in attendance asked why this dock replacement fee would be levied against the current dock lessees, only, versus including those on the Boat Slip Wait List and/or the general membership. It was shared that the Board did discuss raising the general membership dues to help cover this cost but noted that we currently have over 25% of the residents that do not pay dues and thought raising the cost higher might jeopardize maintaining current membership levels. Others raised the thought of pricing out straight cedar versus cedar topped or maintenance free, even if it would require replacement down the road. It would be much less costly, now. The Boat Captains shared that the docks are in poor shape and that the north spurs on Outlot 1 are so unsafe that Trevor will not put them in next year. They have put in over 100 hours of time into assessing the docks and putting together estimates, obtaining guidance from Trevor, and that this was their recommendations. There was general agreement that the Board needed to re-evaluate this. Sylvie made a motion, which was further amended by Ed, to table the Boat Dock replacement $1365 increase, pending an informational Board meeting in May, where all boat dock replacement solutions will be presented to the general membership in advance, in support of an open discussion and Board voting action. Motion seconded by Jim Thomson. Motion was opposed by two Board members, due to not having a plan for the immediate repairs needed. Motion carried. Mike Peterson, Tom Schreier, John Markson, and Jon Collins voiced that they would rebuild some of the docks themselves in their garages this winter. Others said they would put the north spurs in themselves, if Trevor would not. Another resident noted that if we invest so much money in the docks, we would want to consider adding specific insurance to cover them; not only for theft but noting that aluminum framing would make the docks lighter and could be carried by the wind – causing property damage, also. - Communication
Kelly wants to go on record that the communication to the Club has to be better.
Julie shared that she is trying to get emails for everyone where Board Meeting agendas,
Minutes and Budgets can be sent out electronically. - New Business
Questions were asked about who is on the various Committees that are called out in the
Bylaws. It was noted that due to lack of volunteers, the only Committee that is in place is the
Boat Committee.
A general call was made, again, for volunteers to help do the work of the Club. - Next Meeting
2025 Proposed Meeting Dates
May 3rd
June 7
July 5
August 2 Annual Meeting
September 6 - Adjournment
Motion for adjournment made by Kelsey Peterson and seconded by Marc Kmecik. The meeting was
adjourned at 11:30.
Respectfully Submitted by Heather Thompson
