Board Meeting Saturday May 4, 2024

AGENDA

  1. Call to Order and roll call of board members – confirm quorum (7 of 12)
    President: Tim Vescio Vice President: Mark McDonald
    Secretary Heather Thompson Acting Treasurer: Julie Carroll
    John Klauck   Mary Jo Ohlin
    Marc Kmecik    Blair McKibbon
    Kathy Becker   Sylvie Letts
    Ed Koehler Mary Dykes
  2. Board Meeting – Action item
     September 2, 2023 Board Meeting minutes – review and approval
     October 22, 2023 Board Action minutes – review and approval
  3. Acting Treasurer – Julie Carroll
     Of note: Liz Becher has moved out of Cinosam; Julie has kindly offered to
    perform Treasurer duties for the remainder of Liz’s term
     Discussion:
    o Liz bought a tote to put all the documents and receipts I have in along with
    keys and the money bag/checkbook and gave it to Mark
    o Liz’s NOTES for the first meeting:
    Yearly property taxes were paid in full today. They are up to $17,108 for the year. 
    I had to decrease some of the dock and park maintenance budget categories to not
    exceed the expected revenue by too much. 
    With taxes now taking 50%+ of the budget, may want to discuss increasing dues. Too
    much of an increase may discourage participation…but taxes have more than doubled
    since I started as treasurer. 
    Someone will need to be checking the mailbox. 
    Once a new treasurer is identified, we’ll have to meet at US Bank in person to remove
    me from the account and add them. I’ll turn in my debit card as well. 
     Action Items
    o 2023 Operating Budget Final report – reading and approval
    o 2024 Operating Budget planning
  4. New Business
     Use of WAVE invoicing software – Heather and Blair
    o Second year in a year for annual dues
    o While it may be helpful for tracking who has paid dues and boat fees, it has
    increased the administrative burden for annual mailings at the start of year
    and for annual meeting
     Additionally, it is not a comprehensive tool for tracking all Club business
    o Plan to revert to the use of the spreadsheet
     Heather has maintained updated addresses, though end of 2023
    that can be leveraged for going forward
    o Verify if electronic payment can still be processed via link on Cinosamclub.org
    website
     Election Planning – start early
    o Upcoming Board Member seat vacancies –
     Three Board positions plus a one-year position to fill the position vacated
    by Tom Froyum
     Four Officer Positions

o Public solicitation of candidates should be posted by the first Sunday of June
(June 2 nd , 2024)
o Notification to Board no later than the first weekend in July, prior to the
annual meeting
 Confirmation of Annual Nonprofit filing with State/Crow Wing County – Mark
McDonald

  1. Committee reports
     Boat Committee
    o March 30 th Boat Committee Meeting recap
    o Update on Boat Slip Waiting List
     Parks/Maintenance
  2. Old Business
     IRS filing
  3. Next Meeting June 1st, 2024
     2024 Meeting Dates
     June 1st
     July 6th
     Annual Meeting, August 3rd
     September 2
     2024 Celebration Dates
     July 4 (Thursday)
     Oktoberfest TBD
  4. Adjournment
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Cinosam Board Meeting – Saturday Sep 2

AGENDA FOR SATURDAY September 2nd – BOARD MEETING

CINOSAM CLUB

9AM IN THE PARK

  1. Call to Order and roll call of board members  – confirm quorum (7 of 13)
  President: Tim VescioVice President: Mark McDonald
Secretary: Heather ThompsonTreasurer: Liz Becher
John Klauck   Ed Koehler
Marc Kmecik   Mary Jo Ohlin
Kathy Becker  Blair McKibbon
Tom FroyumSylvie Letts
  Mary Dykes
  1. August 5th Annual Meeting minutes – reading/review and approval 
  1. Treasurer’s Report – reading/review and approval
  • 2023 Operating Budget; Actual to Budget – YTD
  1. New Business
  1. Committee Reports 
  1. Parks/Maintenance
  1. Old Business
  • Update on federal tax-exempt filing
  1. Announcements  
  • Oktoberfest Saturday, October 7th 4PM 
  1. Next Meeting – May 4th, 2024

 2024 Meeting Schedule 

  • June 1st
  • July 6th
  • August 3rd  Annual Meeting 
  1. Adjournment
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Agenda Annual Meeting 8/5/2023

AGENDA FOR SATURDAY August 5, 2023 ANNUAL MEETING

  1. Call to Order and roll call of board members – confirm quorum (7 of 13)
    President: Tim Vescio Vice President: Mark McDonald
    Secretary Heather Thompson Treasurer: Liz Becher
    John Klauck   Ed Koehler
    Marc Kmecik    Mary Jo Ohlin
    Kathy Becker   Blair McKibbon
    Tricia Kane Sylvie Letts
    Tom Froyum
  2. Board Meeting – Action item
     July 1, 2023 Board Meeting minutes – reading and approval
  3. Treasurer /Finance
     Action Items
    o 2023 Operating Budget YTD Actual to Budget
     Update on federal tax-exempt filing
     WAVE invoicing for 2024
    o Invoice should include request to update all contact information
  4. New Business
     Elections/ballot results
    o Welcome new Board members
     Other?
  5. Committee reports
     Boat Committee
    o Boat Slip Layout Updated
     Grid needs reverification
     Did Julie Carroll’s lift get moved to #9 this year?
     Others?
     Still missing 4 slips/lease names
     Thomas Johnson
     Mark Krivich
     Terrene Nesbitt
     Matthew Schaar
    o Boat Slip Waiting List
     Parks/Maintenance
  6. Old Business
     Any?
  7. Next Meeting – September 2
     New Board Members terms begin
    Oktoberfest TBD
  8. Adjournment
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Agenda for Saturday 7/1/2023 Board Meeting

  1. Call to Order and roll call of board members – confirm quorum (7 of 13)
    President: Tim Vescio Vice President: Mark McDonald
    Secretary Heather Thompson Treasurer: Liz Becher
    John Klauck   Ed Koehler
    Marc Kmecik    Mary Jo Ohlin
    Kathy Becker   Blair McKibbon
    Tricia Kane Sylvie Letts
    Tom Froyum
  2. Board Meeting – Action item
     June 3, 2023 Board Meeting minutes – reading and approval
  3. Treasurer /Finance
     Action Items
    o 2023 Operating Budget YTD Actual to Budget
     EIN Filing form 990 for federal tax-exempt status.
    o No need to file any amended returns for previous years
    o Going forward, this should be filed yearly if we want to maintain a tax-
    exempt status

 WAVE and credit card payment set-up

  1. New Business
     July 4 th Celebrations! (Tuesday)
     Second Annual Cinosam Fun Run – July 4th
     Misty Nielson is the organizer
     This is a walk, run, or bike event
     5K – July 4th from 9-10
     Signs will be posted
     Parade at 11 followed by potluck
     Parade – winners/prizes
     Food
     Signs are in the shed; Heather will post them
     Dogs on beach – where can they be and where can’t they be?
     Garbage pick-up
     Neighbors wanting to join Club
  2. Committee reports
     Boat Committee
    o Boat Slip Layout Updated: still missing 6 slips/lease names
    o Boat Slip Waiting List
     Parks/Maintenance
    o Gull Lake Park – Many thanks to the Von Mauer family for paying for this
    service for all these years – Zack McKay
    o Is this to continue or C&B or other?
  3. Old Business
     Election Planning/Candidate Update
    o Upcoming Board Member seat vacancies –
     Three Board positions: Mary Jo Ohlin, Tricia Kane and Sylvie Letts
    o Mary Jo and Sylvie will run again
    o Tricia will not run again
    o Mary Sykes announced candidacy
    o Others?
     Four Officer Positions
     Tim Vescio, Liz Becher and Heather Thompson will run again
    o Public solicitation of candidates should be posted by the first Sunday of June

o (June 4 th, 2023)
o Notification to Board no later than July 5 th prior to the annual meeting

  1. Annual Meeting August 5th, 2023
     2023 Meeting Dates
     September 2
     2023 Celebration Dates
     Oktoberfest TBD
  2. Adjournment
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Cinosam Board Meeting – Saturday June 3

AGENDA FOR SATURDAY June 03, 2023 BOARD MEETING

  1. Call to Order and roll call of board members – confirm quorum (7 of 13)
    President: Tim Vescio Vice President: Mark McDonald
    Secretary Heather Thompson Treasurer: Liz Becher
    John Klauck   Ed Koehler
    Marc Kmecik    Mary Jo Ohlin
    Kathy Becker   Blair McKibbon
    Tricia Kane Sylvie Letts
    Tom Froyum
  2. Board Meeting – Action item
     May 13, 2023 Board Meeting minutes – reading and approval
  3. Treasurer
     Action Items
    o 2023 Operating Budget YTD Actual to Budget
  4. New Business
     Election Planning/Candidate Update
    o Upcoming Board Member seat vacancies –
     Three Board positions: Mary Jo Ohlin, Tricia Kane and Sylvie Letts
    (Kelly Spratt’s position vacated last year)
    o Mary Jo announced she will run again
    o Tricia will not run again
    o Mary Sykes announced candidacy
    o Others?
     Four Officer Positions
    o Public solicitation of candidates should be posted by the first Sunday of June
    (June 4 th, 2023)
    o Notification to Board no later than July 5 th prior to the annual meeting
  5. Committee reports
     Boat Committee
    o Boat Slip Waiting List
     Garden Committee
     Parks/Maintenance
    o Beach restoration project
     Volunteer List
  6. Old Business
  7. Next Meeting July 1st, 2023
     2023 Meeting Dates
     Annual Meeting, August 5
     September 2
     2023 Celebration Dates
     July 4 (Tuesday)
     Oktoberfest TBD
  8. Adjournment
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Cinosam Board Meeting – Saturday May 13, 2023

Minutes of the 09-03-22 Board Meeting have been added to the website

AGENDA FOR SATURDAY MAY 13, 2023 BOARD MEETING

  1. Call to Order and roll call of board members – confirm quorum (7 of 13)
    President: Tim Vescio Vice President: Mark McDonald
    Secretary Heather Thompson Treasurer: Liz Becher
    John Klauck Ed Koehler
    Marc Kmecik Mary Jo Ohlin
    Kathy Becker Blair McKibbon
    Tricia Kane Sylvie Letts
    Tom Froyum
  2. Board Meeting – Action item
    • September 3, 2022 Board Meeting minutes – reading and approval
  3. Treasurer
    • Action Items
    o 2022 Operating Budget Final report – reading and approval
    o 2023 Operating Budget planning
     2023 Property Tax and Budget implications
  4. New Business
    • Use of new invoicing software debrief
    • Election Planning – start early
    o Upcoming Board Member seat vacancies –
    • Two Board positions: Mary Jo Ohlin and Tricia Kane’s terms expire this year (Kelly Spratt’s position was vacated last year)
     Four Officer Positions
    o Public solicitation of candidates should be posted by the first Sunday of June
    (June 4th, 2023)
    o Notification to Board no later than July 5th prior to the annual meeting
    • Confirmation of Annual Nonprofit filing with State/Crow Wing County
  5. Committee reports
    • Boat Committee
    o Boat Slip Waiting List
    • Parks/Maintenance
    o Beach restoration project
    • Volunteer List
  6. Old Business
  7. Next Meeting June 3rd, 2023
    • 2023 Meeting Dates
    • June 3
    • July 1
    • Annual Meeting, August 5
    • September 2
    • 2023 Celebration Dates
     July 4 (Tuesday)
     Oktoberfest TBD
  8. Adjournment

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2023 Annual Club Membership and Boat Slip Lease Invoices are on the way!

Cinosam residents have now been entered into the new Wave System that will generate invoices and send them out via snail mail. The goal, going forward, is to allow for electronic payment, within Wave, for those who desire to pay that way. More to come on that!

So be on the lookout for this new official invoice for your 2023 dues and boat slips. It will be delivered by mail soon.

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Cinosam Trash – Group Pricing Discussion

*Attention: Be aware that the following pricing was collected by the Cinosam Board, in preparation for a Board discussion. The following data is considered ‘Cinosam Neighborhood group pricing’. Individual haulers are not

Lakes Trash

Previously known as Pequot Sanitation and Gull Lake Sanitation (Combined in 2007) Local and family-owned

Monthly Pricing/Weekly pick-up

65 gallon container $26.00 (Plus tax and fuel charge)

95 gallon container $29.45 (Plus tax and fuel charge)

Pricing is same for full-time and seasonal contracts

These prices do not include tax. (Local tax ~$2.61/month)

These prices do not include fuel charges. (Currently ~$1.75/month) Recycling available and included in monthly pricing

 Collecting vehicle weight 33,000lbs

Waste Partners

Local and family owned

Monthly Pricing/Weekly Pick-up

35 gallon container

65 gallon container 95 gallon container

$27.00 (Includes tax and fuel charges) $29.91 (Includes tax and fuel charges) $32.73 (Includes tax and fuel charges)

 Pricing for season contracts ~$4.00/ per month added to pricing of any of the varied containers These prices do include tax

These prices do include current fuel charges

Recycling available and included in monthly pricing

Collecting vehicle weight is 25,000lbs

Nisswa Sanitation

Local and family owned

Monthly Pricing/Weekly Pick-up

40 gallon container 68 gallon container

98 gallon container

$22.00 (Plus tax and fuel charge) $24.50 (Plus tax and fuel charge) $27.00 (Plus tax and fuel charge)

 Pricing for seasonal contracts $22.50-$28.00/ per month added to above pricing for 68 gallon or 98 gallon containers.

These prices do not include tax.

These prices do not include a fuel charge/“environmental change”. (Currently $3.00/month)

Recycling not currently available, but would make available if we had at least 10 interested households.

Collecting vehicle weight is 25,000lbs

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Cinosam Octoberfest – 2022

Saturday, October 1st

4pm at Gull Lake Park 

Bring a dish to share 

BYOB

Come celebrate the fall!!!

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Cinosam Board Meeting – July 2nd 9:00 AM

AGENDA FOR SATURDAY July 2nd 2022 BOARD MEETING

  1. Call to Order and roll call of board members – confirm quorum (7 of 13)
    President: Tim Vescio Vice President: Mark McDonald
    Secretary: Heather Thompson Treasurer: Liz Becher
    John Klauck   Kathy Becker  
    Marc Kmecik    Ed Koehler
    Kelly Spratt Mary Jo Ohlin
    Tricia Kane Blair McKibbon
    Tom Froyum
  2. Board Meeting – Action item
     June 4th, 2022 Board Meeting minutes – reading and approval
  3. Treasurer
     Action Items
    o 2022 Operating Budget YTD
  4. New Business
  5. Committee reports
     Boat Committee
     Parks/Maintenance
    o Beach restoration project
     Volunteer List
  6. Old Business
     “No Dogs Off Leash” sign placement
     Research needed for, and prices of, an umbrella policy for liability insurance – is
    this still pending
     F/U Mark – Confirmation of Annual Nonprofit filing with State/Crow Wing
    County
     F/U Blair – Association management partner(s)
     F/U Blair – report on addition of docks/slips
     F/U Heather – Boat Dock map
  7. Next Meeting – August 6 Annual Meeting
     2022 Meeting Dates
     September 3
     2022 Celebration Dates
     July 4 (Monday)
     Oktoberfest TBD
  8. Adjournment
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